City Accountant's Office - Organizational Chart

Details
Thursday, 21 January 2016 - 4:31:59 PM

 THIS PAGE IS CURRENTLY BEING UPDATED

City Accountant's Office- Profile

Details
Friday, 03 July 2015 - 12:54:01 PM

I. VISION

The Office of the City Accountant envisioned an efficient internal control system geared toward the safeguard of assets and the achievement of well – cost benefits and is committed to provide timely and relevant information concerning past operations and present conditions to provide a basis for guidance of future operations. Furthermore, we as service-oriented public servants shall keep abreast with all developments in accounting and general awareness in public administration with employees of high professionalism, integrity, competence and open for personal growth.


II. MISSION

We, at the Office of the City Accountant, shall perform activities directed towards a progressive and globally competitive industrializing city through efficient and effective fiscal administration, protection of public funds and installation of strong internal control system, and live up with the values of professionalism for the betterment of service.

III. MANDATE

Protection of public funds and installation of strong internal control

 

IV. SERVICE PLEDGE

1. To establish good governance in the execution of office function.
2. To protect and safeguard the assets of the government, ensure the accuracy and reliability of accounting data & promote operational efficiency.
3. To ensure fast, complete and valid processing of government transactions.
4. To render an accurate and timely financial reports for transparency and effective decision making.
5. To apprise the Chief Executive and the legislative regarding financial status of the City.

 

City Accountant's Office - Citizen's Charter

Details
Friday, 03 July 2015 - 12:54:01 PM

Frontline Service: Secure certificate of taxes withheld
Clients: Suppliers and contractors of the city government
Requirements: Letter Request/Filled Up Request Form copy of paid Disbursement Voucher (if original still with CTO)
Schedule of Availability: Monday to Friday
Fees: None
How to Avail of the Service:
STEP NO. CLIENT STEP
 It will take you Please approach
1 Filing of Request

Submit letter of request or fill up request form.

 1 minute
 		 Receiving Clerk,
City Accounting Division
2 Preparation of the certificate 

Wait while the record is retrieved and printed; correctness verified

 6 minutes Accounting Clerk In Charge,  City Accounting Division
3 Certification of Correctness

Certification is signed as to correctness

 1 minute Asst. City Accountant - OIC
4 Issuance of the Certificate 

Acknowledge receipt of certificate by      signing in the log book

 1 minute Accounting Clerk In Charge,
City Accounting Division

 

Frontline Service: Secure certificate of gross receipts / certificate of no transaction
Clients: Suppliers and contractors of the city government
Requirement: Letter Request/Filled Up Request Form
Schedule of Availability: Monday to Friday
Fees: None
STEP NO. CLIENT STEP
 It will take you Please approach
1 Filing of Request

Submit letter of request or fill up request form.

 1 minute
 		 Receiving Clerk,
City Accounting Division
2 Preparation of the certificate 

Wait while the record is retrieved and printed; correctness verified

 15 minutes Accounting Clerk In Charge,  City Accounting Division
3 Certification of Correctness

Certification is signed as to correctness

 1 minute Asst. City Accountant - OIC
4 Issuance of the Certificate 

Acknowledge receipt of certificate by      signing in the log book

 1 minute Accounting Clerk In Charge,
City Accounting Division

 

Frontline Service: Issuance of Clearance to Barangay Officials
Clients: Barangay Officials
Requirement: Clearance form (already signed by GSO)
Schedule of Availability: Monday to Friday
8:00AM to 12:00noon; 1:00PM to 5:00PM
Fees: None
STEP NO. CLIENT STEP
 It will take you Please approach
1 Verification of accountability

Present clearance for verification of Barangay

Bookkeeper unliquidated cash advance and other unsettled accountability

 2 minute
 		 Barangay Bookkeeper
2 Final Certification

Present clearance for signature

 2 minutes City Accountant

 

Frontline Service: Processing of Claims
Clients: Government Suppliers/Contractors and Employees
Requirement: Disbursement Vouchers/Payrolls with complete supporting documents
Schedule of Availability: Monday to Friday
8:00AM to 12:00noon; 1:00PM to 5:00PM
Fees: None
How to Avail of the Service:
STEP NO. CLIENT STEP
 It will take you Please approach
1 Submission of Disbursement Vouchers/  Payrolls with supporting documents (first come, first serve basis)

Particulars of the claim is recorded
in the log book

 2 minute
 		 Internal Control Unit
2 Preparation of the certificate 

Verification of completeness of supporting documents (SD); and that SD appear legal and proper

 10 minutes for simple
transactions

30 minutes for complex  transactions		 Internal Control Unit
3 Checking of Account Codes Used and other eNGAS concern 5 minutes City Accounting Division
4 Certification of DV as to allotment obligated for the purpose and that SD are complete 5 minutes City Accountant
5 Release of DV

After check is prepared by CTO, Accountant's 
Advice of Local Check Disbursements is issued

a. Checking of details of check/ Preparation 

of advice/ Proofreading

b.  Certifies correctness

c.  Delivery of advice

 

 


5 minutes



2 minutes

15 minutes

City Accounting Division


City Accountant


City Accounting Division