City Civil Registrar's Office Citizen's Charter

CCRO-BIRTH DIVISION FRONTLINE SERVICES

1. Application for Registration of Certificate of Live Birth-Timely with Married Parents (CLOB prepared by CCRO)

2. Application for Registration of Certificate of Live Birth- Timely with Married Parents (COLB prepared by CHO/Hospital/Clinics)

3. Application for Registration of Certificate of Live Birth-Timely with Not Married Parents (CLOB prepared by CCRO)

4. Application for Registration of Certificate of Live Birth- Timely with Not Married Parents (COLB prepared by CHO/Hospital/Clinics)

5. Application for Out of Town Reporting of Birth (for Delayed Registration)

6. Application for Legitimation of Birth

7. Application for Registration of Certificate of Live Birth Delayed with Married Parents (COLB prepared by CCRO)

8. Application for Registration of Certificate of Live Birth Delayed and Not Married Parents (COLB prepared by CCRO)

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)
FRONTLINE SERVICE:
APPLICATION FOR REGISTRATION OF CERTIFICATE OF LIVE BIRTH – TIMELY WITH MARRIED PARENTS (COLB PREPARED BY CCRO)
CLIENT: Father/ Mother/ nearest kin
REQUIREMENTS: Certificate of Marriage
SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)
TOTAL PROCESSING TIME : 2 hours and 10 minutes  

FEES:
   Registration is FREE
   Certified Photocopy/ Certification P 50.00
   Documentary stamp tax 15.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration of Step (time)
1 Approaches office staff to secure information sheet a.Provides information sheet
b.Explains the necessary data
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins.
2 Accomplishes the information sheet Advices client to accomplish the information sheet CCRO (1st floor - Birth Division)  At the back of LRDC Building beside Police Headquarters (1st Floor) 25 mins. 
3 Submits the accomplished information sheet a.Accepts and verifies the accomplished information sheet
b.Provides payment slip
c.Advices client to proceed to CTO (Business and Tax Fees Division)
d.Prepares the draft of COLB
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 20 mins
4 Proceeds to CTO (Business and Tax Fees Division)       4 mins.
5 Pays the appropriate fee Refer to payment procedures of Business and Tax Fees Division Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins.
6 Returns to CCRO (Birth Division)
and presents the Official Receipt
a.Receives and validates the Official Receipt CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 6 mins.
7 Reads and validates the draft of COLB a.Advices client to read and validate all the data in the COLB
b.Prints the validated COLB
    10 mins.
8 Signs the printed COLB Advices the client to sign the printed COLB     5 mins
9 Proceeds to the designated waiting area a.Advices the client to wait at the designated waiting area for the release of the registered COLB
b.Processes the COLB
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 45 mins.
10 Verifies and receives the newly registered COLB Calls client and releases client’s copy CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)
FRONTLINE SERVICE: APPLICATION FOR REGISTRATION OF CERTIFICATE OF LIVE BIRTH- TIMELY WITH MARRIED PARENTS (COLB PREPARED BY CHO/HOSPITAL/CLINICS)
CLIENT: CHO Midwives, Hospital or Clinic Staff
REQUIREMENTS: None
SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)
TOTAL PROCESSING TIME : 1 hour                     

FEES:
   Registration is FREE
   Certified Photocopy/ Certification P 50.00
   Documentary stamp tax 15.00

HOW TO AVAIL OF THE SERVICE:          
STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits the accomplished COLB

a.Accepts and reviews the accomplished COLB
b.Provides payment slip
c.Advices client to proceed to CTO (Business and Tax Fees Division)
d.Processes the COLB

CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 45 mins.
2 Proceeds to CTO (Business and Tax Fees Division)        4 mins.
3 Pays the appropriate fee

Refer to payment procedures of Business and Tax Fees Division

Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins
4 Returns to CCRO (Birth Division)
and presents the Official Receipt
Receives and validates the Official Receipt CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5mins
5 Verifies and receives the newly registered COLB Releases the client’s copy CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 1 min

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)
FRONTLINE SERVICE: 
APPLICATION FOR REGISTRATION OF CERTIFICATE OF LIVE BIRTH –TIMELY WITH NOT MARRIED PARENTS (COLB PREPARED BY CCRO)
CLIENT: Both Parents / father only
REQUIREMENTS: Father’s valid ID/ residence certificate with 1x1 picture
SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)
TOTAL PROCESSING TIME : 3 hours and 30 minutes  

FEES:
   Registration is FREE
   Certified Photocopy/Certification P 50.00
   Documentary stamp tax 15.00                                                                                                AUSF Fee 300.00

HOW TO AVAIL OF THE SERVICE:
STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Approaches office staff to secure information sheet a.Provides information sheet
b.Explains the necessary data
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins.
2 Accomplishes the information sheet and Affidavit to Use the Surname of Father (AUSF) Advices client to accomplish the information sheet CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor)

25 mins.
38 mins. +
45 mins

 
3 Submits the accomplished information sheet a.Accepts and verifies the accomplished information sheet
b.Prepares the draft of COLB
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 20 mins
4 Reads and validates the draft of COLB a.Advices client to read and validate the draft of COLB
b.Prints the validated COLB
CCRO (1st floor - Birth Division)  At the back of LRDC Building beside Police Headquarters (1st Floor) 6 mins.
5 Signs the printed COLB a.Advices client to sign the printed COLB
b.Provides payment slip
c.Advices client to proceed to CTO (Business and Tax Fees Division)
d.Advices the client to proceed also in any Legal Office for notarization
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins.
6

Proceeds to CTO (Business and Tax Fees Division)

a.Receives and validates the Official Receipt     4 mins.
7 Pays the appropriate fee Refer to payment procedures of Business and Tax Fees Division  Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins.
8

Proceeds to any Legal Office for notarization

      1 ½ hours
9 Return to CCRO and presents the Official Receipt and the notarized COLB

Receives and validates the Official Receipt and the notarized COLB

CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins.
10

Proceeds to the designated waiting area

a.Advices the client to wait at the designated waiting area for the release of the registered COLB
b.Processes the COLB
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 45 mins.
11 Verifies and receives the newly registered COLB Calls client and releases client’s copy CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)
FRONTLINE SERVICE: APPLICATION FOR OUT-OF-TOWN REPORTING OF BIRTH (FOR DELAYED REGISTRATION)
CLIENT: Father/ Mother/ nearest relatives
REQUIREMENTS:

1. Certificate of no record of birth from NSO
2. At least 5 from the following documents:
a. Baptismal certificate
b. Voter registration record
c. School records (Form 137)
d. Certificate of Marriage (if married)
e. Valid ID’s
f. Affidavit of Two Disinterested Persons
3. Certificate of Marriage of Parents
4. Residence certificate of applicant with 1x1 ID picture
5. P 500.00 enclosed

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 1 hour and 50 minutes     

FEES:
   Service Fee P 200.00                                                                                                                AUSF Fee (if parents are not married) 300.00

HOW TO AVAIL OF THE SERVICE:
STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Approaches office staff to secure information sheet a.Provides information sheet
b.Explains the necessary data
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins
2 Accomplishes the information sheet Advices client to accomplish the information sheet (AUSF if not married) CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 45 mins.
3 Submits the accomplished information sheet a.Accepts and verifies the accomplished information sheet
b.Prepares the draft of COLB
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 20 mins.
4

Reads and validates the draft of COLB

a.Advices client to read and validate the draft of COLB
b.Prints the validated COLB
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor)

8 mins.

5 Signs the printed COLB a.Advices client to sign the printed COLB
b.Provides payment slip and advices the client to proceed to CTO
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins.
6 Proceeds to CTO (Business and Tax Fees Division)       4 mins.
7 Pays the appropriate fee Refer to payment procedures of Business and Tax Fees Division Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins.
8 Returns to CCRO (Birth Division)
and presents the Official Receipt
Receives and validates the Official Receipt CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 6mins.
9 Proceeds to the designated waiting area a.Advices the client to wait at the designated waiting area
b.Processes the Endorsement to concerned LCR
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 25 mins.
10 Receives the sealed enveloped documents a.Calls client and releases client’s copy together with the sealed envelop for mailing.
b.Asks client’s contact no. in order to notify them when concerned LCR responses
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 10 mins

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)
FRONTLINE SERVICE: APPLICATION FOR LEGITIMATION OF BIRTH
CLIENT: Both parents
REQUIREMENTS:
1. Certificate of Live Birth of the child from NSO
2. Certificate of Marriage of Parents from NSO
3. CENOMAR of parents
4. Father’s valid ID
5. Residence certificate of parents

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 5 days, 1 hour and 10 minutes  

FEES:  
   Legitimation Fee P 100.00
   Admission of Paternity (if applicable) 100.00
   Endorsement Fee 100.00
   CXC of COLB with annotation 50.00
   Documentary stamp tax 15.00                                                                            

HOW TO AVAIL OF THE SERVICE:      
STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits all the requirements a.Accepts and validates all the requirements
b.Prepares the draft of the Affidavit of Legitimation
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 20 mins
2 Reads and validates the draft of the Affidavit of Legitimation a.Advices client to read and validates all the data in the Affidavit of Legitimation
b.Prints the validated Affidavit of Legitimation
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 20 mins.
3 Signs the Affidavit of Legitimation a.Advices client to sign the Affidavit of Legitimation
b.Provides Payment Slip and directs the client to proceed to CTO
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor)

5 mins.

4 Proceeds to CTO (Business and Tax Fees Division)       4 mins.
5 Pays the appropriate fee Refer to payment procedures of Business and Tax Fees Division Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins.
6

Returns to CCRO (Birth Division)

a.Receives and validates the Official Receipt     4 mins.
7 Presents the Official Receipt a.Receives and validates the Official Receipt
b.Provides claim stub and advices to return on the date indicated
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 4 mins.
    Processes the Legitimation CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 days
8 Presents the claim stub a.Releases the client’s copy together with the sealed envelope for Endorsement
b.Advices client to request the annotated COLB at NSO, Lipa City

CCRO (Birth Division)

At the back of LRDC Building beside Police Headquarters (1st Floor) 8 mins.

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)
FRONTLINE SERVICE:
APPLICATION FOR REGISTRATION OF CERTIFICATE OF LIVE BIRTH
DELAYED WITH MARRIED PARENTS ( CERTIFICATE OF LIVE BIRTH PREPARED BY CCRO)
CLIENT: Both parents only

REQUIREMENTS:

1. Certificate of no record of birth from NSO
2. Certificate of no record of birth from CCRO
3. At least 5 from the following documents:
a. Baptismal certificate
b. Voter registration record
c. School records (Form 137)
d. Certificate of Marriage (if married)
e. Valid ID’s
f. Affidavit of Two Disinterested Persons
4. Certificate of Marriage
5. Father’s valid ID/ residence certificate with 1x1 picture

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 10 days, 2 hours and 55 minutes           

FEES:
  
Delayed Registration fee P 100.00
   Plus 50.00 per year of delay
   AUSF Fee 300.00                                                                       

HOW TO AVAIL OF THE SERVICE:
STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Approaches office staff to secure information sheet a.Provides information sheet
b.Explains the necessary data
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins
2 Accomplishes the information sheet Advices client to accomplish the information sheet CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 25 mins.
3 Submits the accomplished information sheet a.Accepts and verifies the accomplished information sheet
b.Provides payment slip and instructs the client to proceed to CTO
c.Prepares the draft of COLB
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor)


20 mins

4 Proceeds to CTO (Business and Tax Fees Division)      

4 mins.

5 Pays the appropriate fee Refer to payment procedures of Business and Tax Fees Division Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins.
6

Returns to CCRO (Birth Division)
and presents the Official Receipt

a.Receives and validates the Official Receipt CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor)

6 mins.

7 Reads and validates the draft of COLB

a.Advices client to read and validate all the data in the COLB
b.Prints the validated COLB

CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 10 mins.
8 Signs the printed COLB Advices the client to sign the printed COLB CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins
9 Receives the claim stub

a.Provides claim stub

b.Advices client to return on the date indicated

c.Asks clients contact no. for further reference

CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins.
    Processes the delayed COLB  CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 10 days
10

a.Presents the claim stub
b.Verifies and receives the newly registered delayed COLB

Receives claim stub and releases the client’s copy CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)

FRONTLINE SERVICE: APPLICATION FOR REGISTRATION OF CERTIFICATE OF LIVE BIRTH
DELAYED WITH NOT MARRIED PARENTS ( COLB PREPARED BY CCRO)

CLIENT: Both parents only

REQUIREMENTS:
1. Certificate of no record of birth from NSO
2. Certificate of no record of birth from CCRO
3. At least 5 from the following documents:
a. Baptismal certificate
b. Voter registration record
c. School records (Form 137)
d. Certificate of Marriage (if married)
e. Valid ID’s
f. Affidavit of Two Disinterested Persons
4. Father’s valid ID/ residence certificate with 1x1 picture

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 10 days, 2 hours and 55 minutes         

FEES:
   Delayed Registration fee P 100.00
   Plus 50.00 per year of delay
   AUSF Fee 300.00

HOW TO AVAIL OF THE SERVICE:  
STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Approaches office staff to secure information sheet

a.Provides information sheet
b.Explains the necessary data

 
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins
2 Accomplishes the information sheet Advices client to accomplish the information sheet CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 25 mins
3 Submits the accomplished information sheet

a.Accepts and verifies the accomplished information sheet
b.Prepares the draft of COLB

CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor)

20 mins

4 Reads and validates the draft of COLB a.Advices client to read and validate the draft of COLB
b.Prints the validated COLB
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 8 mins
5 Signs the printed COLB

a.Advices client to sign the printed COLB
b.Provides payment slip
c.Advices client to proceed to CTO (Business and Tax Fees Division)
d.Advices the client to proceed also in any Legal Office for notarization

CCRO (Birth Division At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins.
6 Proceeds to CTO (Business and Tax Fees Division)       4 mins.
7 Pays the appropriate fee

Refer to payment procedures of Business and Tax Fees Division

Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins.
8 Proceeds to any Legal Office for notarization       1 ½ hours
9 Return to CCRO (Birth Division) and presents the Official Receipt and the Notarized COLB

Receives and validates the Official Receipt and the notarized COLB

CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 6mins
10

Receives the claim stub

a.Provides claim stub
b.Advices client to return on the date indicated
c.Asks clients contact no. for further reference
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins.
    Processes the delayed COLB CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 10 days
11 a.Presents the claim stub
b.Verifies and receives the newly registered delayed COLB
Receives claim stub and releases the client’s copy CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 min

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)
FRONTLINE SERVICE:
APPLICATION FOR REGISTRATION OF CERTIFICATE OF LIVE BIRTH - TIMELY AND NOT MARRIED PARENTS (COLB PREPARED BY
CLIENT: CHO/HOSPITALS/CLINICS)

REQUIREMENTS:
1. Certificate of no record of birth from NSO
2. Certificate of no record of birth from CCRO
3. At least 5 from the following documents:
a. Baptismal certificate
b. Voter registration record
c. School records (Form 137)
d. Certificate of Marriage (if married)
e. Valid ID’s
f. Affidavit of Two Disinterested Persons
4. Father’s valid ID/ residence certificate with 1x1 picture

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)
TOTAL PROCESSING TIME : 10 days, 2 hours and 55 minutes          
FEES:
Delayed Registration fee P 100.00
plus 50.00 per year of delay
AUSF Fee 300.00

HOW TO AVAIL OF THE SERVICE:    

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits the accomplished COLB a.Accepts and reviews the accomplished COLB
b.Provides payment slip and AUSF
c.Advices client to proceed to CTO (Business and Tax Fees Division) and accomplish the AUSF
d.Prepares the acknowledgement of father
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 25 mins
2 Proceeds to CTO (Business and Tax Fees Division)   CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 4 mins
3 Pays the appropriate fee Refer to payment procedures of Business and Tax Fees Division Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins
4 a)Return to CCRO and presents the Official Receipt and the accomplished AUSF
b)Signs the acknowledgement and AUSF
a)Receives and validates the Official Receipt and verifies the accomplished AUSF CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins
    b)Advice the client to sign the acknowledgement and the AUSF CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins.
    c)Advices the client to proceed in any Legal Office for notarization CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins.
5 Proceeds to any Legal Office for notarization       1 hour
6 Returns to CCRO and presents the Notarized Acknowledgement ant AUSF Receives and validates the notarized Acknowledgement and AUSF CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins
7 Proceeds to the designated waiting area a.Advices the client to wait at the designated waiting area for the release of the registered COLB
b.Processes the COLB
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 20 mins
8 Verifies and receives the newly registered COLB Calls client and releases client’s copy CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins


                                

CCRO-DEATH DIVISION FRONTLINE SERVICES
1. Application for Timely Registration of Certificate of Death/ Fetal Death prepared by City Health Office/ Batangas City Hospital
2. Application for Delayed Registration of Certificate of Death/ Fetal Death prepared by City Health Office/ Batangas City Hospital

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (DEATH DIVISION)

FRONTLINE SERVICE: APPLICATION FOR TIMELY REGISTRATION OF CERTIFICATE OF DEATH/
FETAL DEATH PREPARED BY CITY HEALTH OFFICE/BATANGAS CITY HOSPITAL

CLIENTS: Nearest relative /close friend / concerned authorities / authorized person

REQUIREMENTS: Triplicate copies of accomplished Certificate of Death/Fetal Death with
Burial Permit/Transit Permit and Official Receipt attached, Affidavit/ Certificate of Confinement/ Police Report if the Cause of Death is “Undetermined” or “Dead on Arrival” (DOA)

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 35 minutes and 30 seconds

FEES: No fees

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits the triplicate copies of accomplished Certificate of Death/Fetal Death together with all necessary requirements

a.Receives and verifies the documents submitted
b.Processes the death registration
c.Photocopies/ encodes and prints the newly registered document

City Civil Registrar’s Office
(Death Division)

At the back of LRDC building beside Police Headquarter (1st floor) 35 mins
2 Receives the client’s copy of the newly registered Certificate of Death/Fetal Death and its certified photocopy or LCR Form No. 2A (Certificate of Death-Available)

a.Releases the newly registered Certificate of Death/Fetal Death together with its Certified Photocopy or LCR Form No. 2A (Certificate of Death-Available)

 
City Civil Registrar’s Office (Death Division) At the back of LRDC building beside Police Headquarter (1st floor) 30 seconds

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (DEATH DIVISION)

FRONTLINE SERVICE: APPLICATION FOR DELAYED REGISTRATION OF CERTIFICATE OF DEATH/FETAL DEATH PREPARED BY CITY HEALTH OFFICE/BATANGAS CITY HOSPITAL

CLIENTS: Nearest relative /close friend / concerned authorities / authorized person

REQUIREMENTS:
Triplicate copies of accomplished Certificate of Death/Fetal
Death with Burial Permit/Transit Permit and
Official Receipt attached, Affidavit/ Certificate of Confinement/ Police Report if the Cause of Death is
“Undetermined” or “Dead on Arrival” (DOA)

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 12 days and 35 minutes

FEES:
Delayed Registration fee P 100.00
plus 50.00 per year of delay

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits the triplicate copies of accomplished and notarized Certificate of Death/Fetal Death together with all necessary requirements

a.Receives and verifies the documents submitted
b.Computes the total amount of payment for delayed registration
c.Provides the payment slip
d.Directs the client to proceed to City Treasurer’s Office (CTO)

City Civil Registrar’s Office (Death Division)

At the back of LRDC Building beside Police Headquarters (1st Floor) 15 mins
2 Proceeds to CTO

Advices client to accomplish the information sheet

 
City Treasurer’s Office Business One-Stop Shoppe (BOSS) at People’s Quadrangle 4 mins
3

Pays the appropriate fee

Refers to payment procedure of Business Tax and Fees Division

Collecting Agent BOSS 5 mins
4 Returns to CCRO       4 mins
5 Presents the Official Receipt (OR) a.Receives and checks the OR
b.Prepares the claim stub
Death Division CCRO 5 mins
6

Receives the claim stub

Gives the claim stub and advices the client to return to CCRO on the next working day after the 10 posting days to claim the registered document CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 1 minute
7 Returns to CCRO, presents the claim stub, signs the logbook and claims the newly registered Certificate of Death/Fetal Death and its certified photocopy or LCR Form No. 2A (Certificate of Death- Available) a.Receives and verifies the claim stub presented
b.Gets the logbook of delayed registration
c.Releases the newly registered Certificate of Death/Fetal Death and its certified photocopy or LCR Form No. 2A (Certificate of Death-Available)
Death Division CCRO 1 min

 

CCRO-LEGAL DIVISION FRONTLINE SERVICES

1. Petition for Correction of Clerical Error pursuant to Republic Act No. 9048 (CCE)
2. Petition for Change of First Name pursuant to Republic Act No. 9048 (CFN)
3. Petition for Correction of Sex and Day & Month in the Date of Birth pursuant to Republic Act No. 10172
4. Migrant Petition for Correction of Clerical Error pursuant to Republic Act No. 9048
5. Migrant Petition for Change of First Name pursuant to Republic Act No. 9048 and correction of day & month in the date of birth
6. Application for Registration of Court Decree (Court Decision at Regional Trial Court (RTC), Batangas City; Registry Document Registered at the CCRO, Batangas City)
7. Application for Registration of Court Decree(Court Decision at Regional Trial Court, (RTC), Batangas City; Registry Document NOT registered at the CCRO, Batangas City)
8. Application for annotation of registry document (court decision not in Batangas City/ registry document registered at CCRO, Batangas City)
9. Application for Change of Surname of Illegitimate children pursuant to Republic Act No. 9255 (child registered at Batangas City with acknowledgment of father)
10. Application for Change of Surname of Illegitimate children pursuant to Republic Act No. 9255 (child registered with Unknown father)
11. Application for change of surname of illegitimate children pursuant to Republic Act No. 9255 (child not registered in Batangas City with unknown father)
12. Application for change of surname of illegitimate children pursuant to Republic Act No. 9255 (child not registered in Batangas City with acknowledgment of father)
13. Application for Endorsement of documents to NSO (previously approved petitions RA9048)

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: PETITION FOR CORRECTION OF CLERICAL ERROR PURSUANT TO REPUBLIC ACT NO. 9048 (CCE)

CLIENT: Document owner/nearest kin of document owner/authorized by document owner
thru Special Power of Attorney (SPA)

REQUIREMENTS:
1. Birth certificate from NSO and CCRO, Batangas City
2. Registry documents of ascendants
3. At least 5 from the following documents:
a. Baptismal certificate
b. Voter registration record
c. School records
d. Employment records
e. Driver’s license
f. Marriage certificate
g. Bank Passbook

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 2 months and 4 hours

FEES:
Filing Fee P 1,000.00
(if with certification of indigency from CSWDO) FREE
Endorsement fee & CXC of legal documents 200.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements

a.Receives and reviews documents submitted
b.Provides payment slip and advices client to proceed to CTO

City Civil Registrar’s Office (CCRO)– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor) 35 mins
2 Proceeds to CTO

 

 
City Treasurer’s Office Business One Stop Shoppe (BOSS) at People’s Quadrangle 4 mins
3 Pays appropriate fees

Refers to payment procedure of business tax and fees division

Collecting agent BOSS 5 mins
4 Returns to CCRO       4 mins
5 Submits OR to CCRO staff a.Accepts OR and advices client to wait for the prepared petition for signature
b.Prepares the petition, advices client to sign and have it notarized at the Legal Office
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 35 minutes
6

Proceeds to Legal Office for notarization of petition

   Any Legal Office   1 hour
7 Submits notarized petitions to the CCRO staff a.Receives notarized petition
b.Asks for client contact number for reference
c.Advices client to wait for notification within 2 months
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 10 minutes
8 Receives notification, proceeds to BCCRO and requests for endorsement of documents to NSO, Lipa City a.Notifies client upon receipt of the affirmed petition and preparation of additional documents
b.Prepares endorsement
c.Releases 2 sets of documents (personal file/NSO copy
d.Advices client to mail the NSO copy to Lipa City for the release of an annotated copy of document
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 1 hour and 30 minutes

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: PETTITON FOR CHANGE OF FIRST NAME PURSUANT TO REPUBLIC ACT NO. 9048 (CFN)

CLIENT: Document owner/nearest kin of document owner/authorized by document owner thru Special Power of Attorney (SPA)

REQUIREMENTS:
1. Birth certificate from NSO and CCRO, Batangas City
2. NBI and Police clearances, employer clearance (no pending administrative case)
if unemployed – Affidavit of unemployment
3. At least 5 from the following documents:
a. Baptismal certificate
b. Voter registration record
c. School records
d. Employment records
e. Driver’s license
f. Marriage certificate
g. Bank Passbook

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME: 2 months and 4 hours

FEES:
Filing Fee P 3,000.00
(if with certification of indigency from CSWDO FREE
Publication fee (payable to publisher) 2,000.00
Endorsement fee & CXC of legal documents 200.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements

a.Receives and reviews document submitted
b.Provides payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (1st floor) 35 mins
2 Proceeds to CTO

 

 
CTO BOSS 4 minutes
3 Pays appropriate fees

Refer to payment procedure of business tax and fees division

Collecting agent BOSS

5 minutes

4 Returns to CCRO       4 minutes
5 Submits OR to CCRO staff a.Accepts OR and advices client to wait for the prepared petition for signature
b.Prepares the petition, advices client to sign and have it notarized at the Legal Office
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 35 minutes
6 Proceeds to Legal Office for notarization of petition   Any Legal Office   1 hour & 30 minutes
8 Submits notarized petitions to the CCRO staff a.Receives notarized petition
b.Asks for client’s contact number for reference
c.Advices client to wait for notification within 2 months
CCRO – Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 10 minutes
9 Receives notification, proceeds to BCCRO and requests for endorsement of documents to NSO, Lipa City a.Notifies client upon receipt of the affirmed petition and preparation of additional documents
b.Prepares endorsement
c.Releases 2 sets of documents (personal file/NSO copy
d.Advices client to mail the NSO copy to Lipa City for the release of an annotated copy of document
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 1 hour and 30 minutes

 

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: PETITION FOR CORRECTION OF SEX AND DAY & MONTH IN THE DATE OF BIRTH PURSUANT TO REPUBLIC ACT NO. 10172.

CLIENT: SEX-Document owner of legal age/nearest kin of minor document owner (appearance of the minor document owner is required)
DAY & MONTH IN THE DATE OF BIRTH
- document owner of legal age/nearest kin of the document owner/authorized by document owner thru SPA

REQUIREMENTS:
1. Birth certificate from NSO and CCRO, Batangas City
2. NBI and Police clearances, employer clearance (no pending administrative case) – not applicable to
minor document owner;
3. Earliest school record (Form 137-Elementary);
4. Baptismal certificate and other documents issued by religious authorities;
5. Medical records; valid ID cards;
6. Marriage certificate and certification from accredited government physician that the
document owner has not undergone sex change or sex transplant (for correction of sex only)

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME: 2 months and 4 hours

FEES:
Filing Fee P 3,000.00
(if with certification of indigency from CSWDO) FREE
Publication fee (payable to publisher) 2,000.00
Certificate of Authenticity 100.00
Endorsement fee & CXC of legal documents 200.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements

a.Receives and reviews document submitted
b.Provides payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor) 35 mins
2 Proceeds to CTO

 

 
CTO At the back of LRDC building beside Police Headquarter (2nd Floor) 35 minutes
3 Pays appropriate fees

Refer to payment procedure of business tax and fees division

Collecting agent BOSS 5 minutes
4 Returns to CCRO       4 minutes
5 Submits OR to CCRO staff

a.Accepts OR and advices client to wait for the prepared petition for signature
b.Prepares the petition, advices client to sign and have it notarized at the Legal Office

CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 35 minutes
6

Proceeds to Legal Office for notarization of petition

  Any Legal Office   1 hour & 30 minutes
7 Submits notarized petitions to the CCRO staff

a.Receives notarized petition
b.Asks for client’s contact number for reference
c.Advices client to wait for notification within 2 months

CCRO – Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 10 minutes
8 Receives notification, proceeds to BCCRO and requests for endorsement of documents to NSO, Lipa City a.Notifies client upon receipt of the affirmed petition and preparation of additional documents
b.Prepares endorsement
c.Releases 2 sets of documents (personal file/NSO copy
d.Advices client to mail the NSO copy to Lipa City for the release of an annotated copy of document
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 1 hour and 30 minutes

 

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: MIGRANT PETITION FOR CORRECTION OF CLERICAL ERROR PURSUANT TO REPUBLIC ACT NO. 9048

CLIENT: - document owner of legal age/nearest kin of the document owner/authorized by document owner thru SPA

REQUIREMENTS:
1. Birth certificate from NSO, (if with handwritten entries submit LCRO copy)
2. Registry documents of ascendants
3. At least 5 from the following documents:
a. Baptismal certificate
b. Voter registration record
c. School records
d. Employment records
e. Driver’s license
f. Marriage certificate
g. Bank Passbook

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME :

FEES:
Service Fee for CCE P 500.00
Miscellaneous fees 500.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements

a.Receives and reviews document submitted
b.Provides payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor) 35 mins
2 Proceeds to CTO

 

 
CTO

BOSS

4 minutes
3 Pays appropriate fees

Refer to payment procedure of business tax and fees division

Collecting agent BOSS 5 minutes
4

Returns to CCRO

     

4 minutes

5 Submits OR to CCRO staff

a.Accepts OR and advices client to wait for the prepared petition for signature
b.Prepares the petition, advices client to sign and have it notarized at the Legal Office

CCRO – Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 35 minutes
6 Proceeds to Legal Office for notarization of petition   Any Legal Office   1 hour & 30 minutes
7 Submits notarized petitions to the CCRO staff

a.Receives notarized petition
b.Asks for client contact number for reference
c.Advices client to mail the petition document to the record keeping civil registrar after ten-day posting period

CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 10 minutes
8

Mails documents

       

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: MIGRANT PETITION FOR CHANGE OF FIRST NAME PURSUANT TO REPUBLIC ACT NO. 9048 AND CORRECTION OF DAY & MONTH IN THE DATE OF BIRTH

CLIENT: - document owner of legal age/nearest kin of the document owner/authorized by document owner thru SPA

REQUIREMENTS:
1. Birth certificate from NSO and CCRO, Batangas City
2. NBI and Police clearances, employer clearance (no pending administrative case) – not applicable to
minor document owner;
3. Earliest school record (Form 137-Elementary);
4. Baptismal certificate and other documents issued by religious authorities;
5. Medical records; valid ID cards;
6. Marriage certificate

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME :
FEES:
Service Fee for CCE P 1,000.00
Miscellaneous fees 500.00
Compulsory requirement for correction of day & month in the date of birth certificate

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements

a.Receives and reviews document submitted
b.Provides payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor) 35 mins
2 Proceeds to CTO

 

 
CTO

BOSS

4 mins
3 Pays appropriate fees

Refer to payment procedure of business tax and fees division

Collecting agent

BOSS 5 mins
4

Returns to CCRO

     

4 mins

5 Submits OR to CCRO staff

a.Accepts OR and advices client to wait for the prepared petition for signature
b.Prepares the petition, advices client to sign and have it notarized at the Legal Office

CCRO – Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 35 mins
6 Proceeds to Legal Office for notarization of petition   Any Legal Office   1 hour & 30 minutes
7 Submits notarized petitions to the CCRO staff

a.Receives notarized petition
b.Asks for client contact number for reference
c.Advices client to mail the petition documents to the record keeping civil after the publication of petition for (2) two consecutive weeks.

CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 10 minutes
8

Mails documents

       

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: APPLICATION FOR REGISTRATION OF COURT DECREE (COURT DECISION AT REGIONAL TRIAL COURT (RTC), BATANGAS CITY; REGISTRY DOCUMENT REGISTERED AT THE CCRO, BATANGAS CITY)

CLIENT: Document owner/nearest kin of document owner

REQUIREMENTS:
Original or certified photo copy
with (3) three xerox copies of:
1. Court decision
2. Certificate of finality

SCHEDULE OF AVAILABILITY:
Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 1 day & 40 minutes

FEES:
1. Registration Fee
a. Adoption P 200.00
b. Annulment of marriage 300.00
c. Absolute nullity of marriage 100.00
d. Correction/Cancellation of entries 100.00
e. Declaration of presumptive death 100.00
2. Certificate of authenticity 100.00
3. Certification fee 50.00
4. CXC of legal documents 50.00 per page
5. Endorsement & CXC of legal documents 200.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements

a.Accepts and reviews documents submitted
b.Provide payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor) 15 mins
2 Proceeds to CTO

 

 
CTO

BOSS

4 mins
3 Pays appropriate fees

Refer to payment procedure of business tax and fees division

Collecting agent

BOSS

5 minutes
4

Returns to CCRO

     

4 minutes

5 Presents OR to CCRO staff

a.Accepts OR
b.Asks for client’s contact number for reference
c.Notifies client upon registration of court decision & annotation of affected registry documents

CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 1 day
6 Receives notification and proceeds to CCRO for endorsement

a.Prepares endorsement
b.Advices client to mail NSO copy to Lipa City for the release of an annotated copy of document

CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 10 minutes

 

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: APPLICATION FOR REGISTRATION OF COURT DECREE (COURT DECISION AT REGIONAL TRIAL COURT, BATANGAS CITY, REGISTRY DOCUMENT NOT REGISTRED AT THE CCRO, BATANGAS CITY)

CLIENT: Document owner/nearest kin of document owner

REQUIREMENTS:
Original or certified photo copy
with (4) four xerox copies of:
1. Court decision
2. Certificate of finality

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME: 3 hours

FEES:
1. Registration Fee
a. Adoption P 200.00
b. Annulment of marriage 300.00
c. Absolute nullity of marriage 100.00
d. Correction/Cancellation of entries 100.00
e. Declaration of presumptive death 100.00
2. Certificate of authenticity 100.00
3. Certification fee 50.00
4. CXC of legal documents 50.00 per page

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements

a.Accepts and reviews documents submitted
b.Provides payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor) 15 mins
2

Proceeds to CTO

  CTO

BOSS

15 mins
3 Pays appropriate fees

Refer to payment procedure of business tax and fees division

Collecting agent

BOSS 5 mins
4 Returns to CCRO       4 mins
5 Presents OR to CCRO staff

a.Accepts OR and advices client to wait for the release of documents
b.Registers court decree
c.Releases 3 sets of documents
c. 1. Client’s copy
c. 2. LCRO copy where
the documents was
registered
c. 3. NSO copy
a.Asks for client contact number for reference

CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 2 hours

 

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: APPLICATION FOR ANNOTATION OF REGISTRY DOCUMENT (COURT DECISION NOT IN BATANGAS CITY/ REGISTRY DOCUMENT REGISTERED AT CCRO, BATANGAS CITY

CLIENT: Document owner/nearest kin of document owner

REQUIREMENTS:
Certification of registration of court decree,
certified photo copy of certificate of finality/ court decision and certificate of authenticity all signed by
the registrar where the court decree was registered, transmittal letter

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME: 2 days and 50 minutes

FEES:
Annotation Fee P 100.00
Endorsement fee & CXC of legal documents 200.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits complete requirements a.Receives and reviews documents submitted
b.Provides payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor) 35 mins
2 Proceeds to CTO Refer to payment procedure of business tax and fees division Collecting agent BOSS 5 mins
3 Pays appropriate fees Refer to payment procedure of business tax and fees division Collecting agent BOSS 5 mins
4 Returns to CCRO       4 mins
5 Submits OR to CCRO staff

a.Accepts OR, then annotate the affected document
b.Prepares endorsement
c.Releases 2 sets of documents
c.1. Client’s copy
c.2. NSO copy
d. Advices client to mail the NSO copy to Lipa City for the release of annotated copy of document

CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 2 days
6 Accepts released documents        

 

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: APPLICATION FOR CHANGE OF SURNAME OF ILLEGITIMATE CHILDREN PURSUANT TO REPUBLIC ACT NO. 9255 (CHILD REGISTERED WITH UNKNOWN FATHER)

CLIENT: Document owner/nearest kin of document owner/authorized by document owner with Special Power of Authority (SPA)

REQUIREMENTS:
1. Birth Certificate from NSO & CCRO, Batangas City
2. Valid ID's (mother & father)
3. Private handwritten documents

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME: 2 days, 2 hours and 5 minutes

FEES:
If Acknowledge by father (AUSF) P 300.00
Endorsement fee & CXC of legal documents 200.00
Admission of Paternity 100.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1

Submits complete requirements

a.Receives and reviews documents submitted
b.Advices client to wait for the prepared documents for signature
c.Prepares the affidavit to Use the Surname of the Father (AUSF) and Affidavit of Admission of Paternity
d.Advices client to read, review and sign the prepared documents and have it notarized at Legal Office
e.Provides payment slip and advices client to proceed to CTO

CCRO– Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor)

40 mins
2 Proceeds to Legal Office for notarization   Any Legal Office   1 hour
3 Proceeds to CTO   City Treasurer’s Office Business One Stop Shoppe (BOSS) at the People’s Quadrangle 4 mins
4 Pays appropriate fees Refer to payment procedure of business tax and fees division Collecting agent BOSS 5 mins
5 Returns to CCRO      

4 mins

6 Submits the notarized documents and OR to CCRO staff a.Receives the documents and OR
b.Provides applicants with claim stubs, with the date of release indicated
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 5 mins
7 Accepts claim slip a.Processes the change of surname
b.Annotates the affected document
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 2 days
8 Presents claim slip a.Releases 2 sets of documents
a.1 Client’s copy
a.2 NSO Copy
b. Advices client to mail the NSO copy to Lipa City for the release of an annotated copy of document.
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 5 mins
9 Accepts released documents   CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 2 mins

 

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (LEGAL ASSISTANCE DIVISION)

FRONTLINE SERVICE: APPLICATION FOR ENDORSEMENT OF DOCUMENTS TO NSO (PREVIOUSLY APPROVED PETITIONS (RA9048)

CLIENT: Parents document owner/grandparents with two private handwritten documents

REQUIREMENT: Birth certificate from NSO without annotation

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME: 1 hour and 30 minutes

FEES: Endorsement fee & CXC of legal documents P 200.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Presents NSO copy of without annotated registry document a.CCRO staff searches for file

CCRO – Legal Assistance Division

At the back of LRDC building beside Police Headquarter (2nd Floor)

5 mins
2 Requests for endorsement of documents a.Provides payment slip and advices to pay fees to CTO CCRO – Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 3 mins
3 Proceeds to CTO   City Treasurer’s Office Business One Stop Shoppe (BOSS) at the People’s Quadrangle 4 mins
4 Pays appropriate fees Refer to payment procedure of business tax and fees division Collecting agent BOSS 5 mins
5 Returns to CCRO       4 mins
6 Submits OR to CCRO staff a.Accepts OR
b.Advices client to wait for the release of documents
c.Prepares endorsement letter and have it signed by the ACCR/CCR                 d. Advices client to mail the NSO copy to Lipa City for the release of an annotated copy of document.
CCRO– Legal Assistance Division At the back of LRDC building beside Police Headquarter (2nd Floor) 1 hour

 

CCRO-MARRIAGE DIVISION FRONTLINE SERVICES

1. Secure Municipal Form 92 (Consent)/ 68 (Advice) – for parents of couples applying for marriage license outside Batangas City

2. Registration of Municipal Forn No. 97-Certificate of Marriage

3. Delayed registration of Municipal Form No. 97 – Certificate of Marriage

4. Application for Marriage License

5. Endorse newly registered certificates of birth/ marriage/ death to National Statistics Office

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (MARRIAGE DIVISION)

FRONTLINE SERVICE: SECURE MUNICIPAL FORM 92 (CONSENT) / 68 (ADVICE) - FOR PARENTS OF COUPLES APPLYING FOR MARRIAGE LICENSE OUTSIDE BATANGAS CITY

CLIENT: Parents / Guardian

REQUIREMENT:
1. Birth Certificate of Child
2. Valid I.D. or Residence Certificate of Parents
3. Affidavit of Guardian

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 35 minutes

FEES: Service Fee P 100.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Presents the requirements

Reviews and verifies the requirements presented

City Civil Registrar’s Office / Marriage Division

At the back of LRDC Bldg, beside Police Headquarters (1st Floor)

5 mins
2 Answers queries a.Interviews & validates the answers
b.Directs client to City Treasurer’s Office
City Civil Registrar’s Office / Marriage Division At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 10 mins
3 Proceeds to City Treasurer’s Business One Stop-Shoppe (BOSS)     BOSS 4 mins
4 Pays appropriate fee Refers to payment procedures of Business Tax and Fees Division Collecting Agent Business Tax and Fees Division, One Stop-Shoppe People’s Quadrangle 5 mins
5 Returns to City Civil Registrar’s Office     At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 4 mins
6 Presents the O.R. and signs the necessary documents Assists client to accomplish the form CCRO - Marriage Division At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 5 mins
7 Claims the requested document Releases the form with CCR Signature and dry seal CCRO - Marriage Division At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 2 mins

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (MARRIAGE DIVISION)

FRONTLINE SERVICE: REGISTRATION OF MUNICIPAL FORM NO. 97 – CERTIFICATE OF MARRIAGE

CLIENT: Religious Sectors / Solemnizing Officers /Married Couples

REQUIREMENT:
1. Municipal Form No. 97 – Certificate of Marriage
with attachments
2. Official Receipt

SCHEDULE OF AVAILABILITY: Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME: 3 days and 25minutes

FEES:
Registration is FREE
Certified Photocopy/ Certification P 50.00/ copy
Documentary stamp tax 15.00/ copy

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration
1 Submits Marriage Certificate together with the attachments

a.Receives and reviews documents submitted
b.Informs client of release of registered Certificate of Marriage after 3 days

City Civil Registrar’s Office - Marriage Division

At the back of LRDC Bldg, beside Police Headquarters (1st Floor)

3 days
2 Gets the Registered Certificate of Marriage a)Searches for client’s copy on file
b)Asks client to read and verify correctness of data on Registered
City Civil Registrar’s Office - Marriage Division At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 10 mins
3 Reads the Registered Certificate of Marriage Directs client to the City Treasurer’s Office for payment of fee City Civil Registrar’s Office / Marriage Division At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 5 mins
4 Proceeds to City Treasurer’s Office for payment     Business One Stop-Shoppe (BOSS) at the People’s Quadrangle 4 mins
5 Pays appropriate fee Refers to payment procedures of Business Tax and Fees Division Collecting Agent Business One Stop-Shoppe (BOSS) at the People’s Quadrangle 5 mins
6 Returns to City Civil Registrar’s Office     At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 4 mins
7 Presents the O.R. signs the logbook and claims the document needed Releases the document City Civil Registrar’s Office / Marriage Division At the back of LRDC Bldg, beside Police Headquarters (1st Floor) 2 mins

 

 

 

DEPARTMENT: CITY CIVIL REGISTRAR’S OFFICE (BIRTH DIVISION)

FRONTLINE SERVICE: APPLICATION FOR REGISTRATION OF CERTIFICATE OF LIVE BIRTH
– TIMELY WITH MARRIED PARENTS (COLB PREPARED BY CCRO)

CLIENT: Father/ Mother/ nearest kin

REQUIREMENTS: Certificate of Marriage

SCHEDULE OF AVAILABILITY:
Monday to Friday (8:00am to 5:00pm)

TOTAL PROCESSING TIME : 2 hours and 10 minutes         FEES: 50.00
                                                                                      Registration is FREE
                                                                                      Certified Photocopy/ Certification P
                                                                                      Documentary stamp tax 15.00

HOW TO AVAIL OF THE SERVICE:

STEP NO. CLIENT STEP
AGENCY / LGU Action Office Responsible Location of Office Maximum Duration of Step (time)
1 Approaches office staff to secure information sheet a.Provides information sheet
b.Explains the necessary data
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 5 mins.
2 Accomplishes the information sheet Advices client to accomplish the information sheet CCRO (1st floor - Birth Division)  At the back of LRDC Building beside Police Headquarters (1st Floor) 25 mins. 
3 Submits the accomplished information sheet a.Accepts and verifies the accomplished information sheet
b.Provides payment slip
c.Advices client to proceed to CTO (Business and Tax Fees Division)
d.Prepares the draft of COLB
CCRO (1st floor - Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 20 mins
4 Proceeds to CTO (Business and Tax Fees Division)       4 mins.
5 Pays the appropriate fee Refer to payment procedures of Business and Tax Fees Division Collecting Agent Business and Tax Fees Division at BOSS-People’s Quadrangle 5 mins.
6 Returns to CCRO (Birth Division)
and presents the Official Receipt
a.Receives and validates the Official Receipt CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 6 mins.
7 Reads and validates the draft of COLB a.Advices client to read and validate all the data in the COLB
b.Prints the validated COLB
    10 mins.
8 Signs the printed COLB Advices the client to sign the printed COLB     5 mins
9 Proceeds to the designated waiting area a.Advices the client to wait at the designated waiting area for the release of the registered COLB
b.Processes the COLB
CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 45 mins.
10 Verifies and receives the newly registered COLB Calls client and releases client’s copy CCRO (Birth Division) At the back of LRDC Building beside Police Headquarters (1st Floor) 2 mins