City Accountant's Office - Citizen's Charter

Details
Friday, 03 July 2015 - 12:54:01 PM

Frontline Service: Secure certificate of taxes withheld
Clients: Suppliers and contractors of the city government
Requirements: Letter Request/Filled Up Request Form copy of paid Disbursement Voucher (if original still with CTO)
Schedule of Availability: Monday to Friday
Fees: None
How to Avail of the Service:
STEP NO. CLIENT STEP
 It will take you Please approach
1 Filing of Request

Submit letter of request or fill up request form.

 1 minute
 		 Receiving Clerk,
City Accounting Division
2 Preparation of the certificate 

Wait while the record is retrieved and printed; correctness verified

 6 minutes Accounting Clerk In Charge,  City Accounting Division
3 Certification of Correctness

Certification is signed as to correctness

 1 minute Asst. City Accountant - OIC
4 Issuance of the Certificate 

Acknowledge receipt of certificate by      signing in the log book

 1 minute Accounting Clerk In Charge,
City Accounting Division

 

Frontline Service: Secure certificate of gross receipts / certificate of no transaction
Clients: Suppliers and contractors of the city government
Requirement: Letter Request/Filled Up Request Form
Schedule of Availability: Monday to Friday
Fees: None
STEP NO. CLIENT STEP
 It will take you Please approach
1 Filing of Request

Submit letter of request or fill up request form.

 1 minute
 		 Receiving Clerk,
City Accounting Division
2 Preparation of the certificate 

Wait while the record is retrieved and printed; correctness verified

 15 minutes Accounting Clerk In Charge,  City Accounting Division
3 Certification of Correctness

Certification is signed as to correctness

 1 minute Asst. City Accountant - OIC
4 Issuance of the Certificate 

Acknowledge receipt of certificate by      signing in the log book

 1 minute Accounting Clerk In Charge,
City Accounting Division

 

Frontline Service: Issuance of Clearance to Barangay Officials
Clients: Barangay Officials
Requirement: Clearance form (already signed by GSO)
Schedule of Availability: Monday to Friday
8:00AM to 12:00noon; 1:00PM to 5:00PM
Fees: None
STEP NO. CLIENT STEP
 It will take you Please approach
1 Verification of accountability

Present clearance for verification of Barangay

Bookkeeper unliquidated cash advance and other unsettled accountability

 2 minute
 		 Barangay Bookkeeper
2 Final Certification

Present clearance for signature

 2 minutes City Accountant

 

Frontline Service: Processing of Claims
Clients: Government Suppliers/Contractors and Employees
Requirement: Disbursement Vouchers/Payrolls with complete supporting documents
Schedule of Availability: Monday to Friday
8:00AM to 12:00noon; 1:00PM to 5:00PM
Fees: None
How to Avail of the Service:
STEP NO. CLIENT STEP
 It will take you Please approach
1 Submission of Disbursement Vouchers/  Payrolls with supporting documents (first come, first serve basis)

Particulars of the claim is recorded
in the log book

 2 minute
 		 Internal Control Unit
2 Preparation of the certificate 

Verification of completeness of supporting documents (SD); and that SD appear legal and proper

 10 minutes for simple
transactions

30 minutes for complex  transactions		 Internal Control Unit
3 Checking of Account Codes Used and other eNGAS concern 5 minutes City Accounting Division
4 Certification of DV as to allotment obligated for the purpose and that SD are complete 5 minutes City Accountant
5 Release of DV

After check is prepared by CTO, Accountant's 
Advice of Local Check Disbursements is issued

a. Checking of details of check/ Preparation 

of advice/ Proofreading

b.  Certifies correctness

c.  Delivery of advice

 

 


5 minutes



2 minutes

15 minutes

City Accounting Division


City Accountant


City Accounting Division